Trial requests from your ads
Book every new trial request for a session this week
New leads get an instant WhatsApp reply with open times, and each booked trial goes straight on your calendar.
The CRM Built for Personal Trainers and Studios
Zoye converts your trials, reminds every client before their session, and chases renewals before packages run out, while you are on the gym floor.
CRMTasksCalendarDocsNotesBudgetReportsAutomationsBookingsAI Notetaker
TrustScore 4.4 out of 511 reviews on TrustpilotJust ask Zoye
Remind clients whose package ends this week to renew
On it. I'll take care of it and let you know.
Type it or say it out loud. No menus to learn first.
A fitness business rarely loses clients over training. It loses them in the gaps: the trial that got no follow-up, the missed session nobody chased, the membership that lapsed in silence. Zoye closes those gaps automatically.
Built for the Way You Work
Trials That Convert
Every trial enquiry is captured and followed up until they start, so interest stops evaporating.
Sessions Without No-Shows
Automatic reminders before every session, and a rebooking nudge whenever someone misses.
Renewals Before They Lapse
Zoye tracks every package and messages clients before it runs out, so renewals stop depending on memory.
WhatsApp-First
Reminders and follow-ups land on WhatsApp, where your clients reply in minutes, not days.
From a trial request to a renewed package
- 1. CaptureFacebook & Instagram
A trial request comes in from Instagram, a lead ad or WhatsApp.
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Zoye saves it with the source attached.
- 2. Reply
The WhatsApp agent replies in minutes, asks about goals and availability, and books the trial session.
Agent on WhatsApp - 3. Organize
The client, their package and every session are linked on one record, so you see who is active and who is slipping.
All Features - 5. Follow through
Zoye flags packages about to run out and sends the renewal nudge on WhatsApp before a client drifts away.
Workflow Automations
Why it matters
The trial, the sessions and the renewal are one continuous thread, so more trials turn into paying clients and more clients stay.
What it looks like day to day
A few real moments, handled by sending Zoye a message on WhatsApp or in the app.
Fewer no-shows
Remind tomorrow's clients about their session
Every client gets a reminder the day before, and anyone who cannot make it can reply to move their slot.
Renewals before they lapse
Whose package ends this month?
Zoye lists them with sessions used, and sends the renewal message you approve so nobody drifts away.
Instagram, Facebook & WhatsApp automations, all inside Zoye
Every comment, DM, ad lead and chat becomes a lead that gets an instant reply, with the whole conversation on one contact card.
- Comment to DM
- Lead ads, synced instantly
- Every chat on the contact card
- Lead Bot run by Zoye
- Payments in the chat
Instagram & Facebook
DM and story replies
Auto-answer with buttons, a file or an AI reply in your brand's voice
Commenters become leads
What they wrote is saved, and repeat commenters are matched to the same person
Comment to DM
A public reply and a private DM in seconds, on a keyword, one post or every comment
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Lead ads, synced instantly
Lead-form submissions land as contacts in the workspace you choose
Every chat on the contact card
Read the conversation and reply yourself, right from the lead
Instant first message
Every new lead hears from you within seconds, from any source
Broadcasts to the right people
Pick who gets it by stage, source or tag, and send now or on a schedule
Click-to-chat link and QR code
Anyone who messages through it becomes a tracked lead
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Lead Bot run by Zoye
Answers questions, qualifies, books a slot and follows up when they go quiet
Payments in the chat
Leads pay straight into your account, and paid leads move to the right stage automatically
Ads & agencies
See which ads bring customers
Leads from click-to-WhatsApp ads are tracked all the way to the sale
Know where each lead came from
The ad or post that brought them is right on their card
Each brand in its own workspace
Leads from each Page go to the workspace you pick
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Run all your clients in one place
Every client gets their own workspace, accounts and automations
Plays by the platform rules
One DM per comment and safe reply limits, so your accounts stay healthy
MayaFound you on InstagramHot lead
- Commented "I want" on your reel
- Got a quick reply, and your offer in her DMs
- Asked about times on WhatsApp and booked a call
- Saved as a lead, with a reminder for you to call her
Just ask Zoye
- Set upWhen someone comments "I want" on my post, DM them my offer↵
- ManageInvite everyone who chatted with us this month to our open day
- ImproveWhich ad brought the most paying customers this month?
How It Works
- 1
Capture every enquiry and trial into one pipeline, tagged with goal and source.
- 2
Tell Zoye when clients should get reminders and renewal nudges. It sends them every day.
- 3
Train. Your calendar stays full, no-shows get rebooked, and packages renew on time.
Fully Managed by Zoye
One AI workspace built around how small businesses really work. Fewer separate tools, and less to pay for.
WhatsAppSlackClaudeWeb Platform
A day with Zoye
- 09:00
Morning: what's on?
What's on today?3 meetings and 2 follow-ups. I'll send you a reminder before each one. - 12:30
Midday: a deal walks in
Just met Mike from MindGap. $75K deal - assign best person and follow up.- Deal: MindGap - $75K
- Contact: Mike linked
- Task assigned + due date set
- 16:45
Afternoon: a voice note does the paperwork
0:14Done - here's what I did:
Contact addedTagged VIPLinked to deal
How Zoye works on WhatsApp$2,400/yrAvg saved
Replaces
Loved by the businesses that run on it
Real reviews from Zoye customers, published on Trustpilot.
FAQ
How does Zoye help trainers keep a full schedule?
It automates the three leaks: trials that never converted, sessions missed without rebooking, and memberships that lapsed quietly. Each one gets a well-timed WhatsApp message, with no work from you.
Does it handle class schedules as well as 1-on-1 sessions?
Yes. Sessions and classes book against your real calendar, with reminders per attendee and follow-ups for anyone who misses.
What does it cost for a solo trainer?
Sign up on the smallest plan and move up when you need more room. Pricing is flat for the whole team, so adding a coach never changes the bill. The pricing page lists what each plan includes.
Can it track packages and sessions remaining?
Yes. Every client carries their package, sessions left and renewal date, and the assistant messages them before the package runs out.
How is this different from gym management software?
Gym platforms are heavy systems built for big facilities. Zoye is an assistant that does the follow-up for you, sized and priced for solo trainers and small studios.
How do Zoye's features work together for a personal trainer?
They are connected end to end. A trial request from Instagram, a lead ad or WhatsApp is saved as a lead, the WhatsApp agent books the trial, and each client's package and sessions live on one record. Session reminders cut no-shows, and Zoye nudges clients to renew before their package runs out. You can check or change any of it by messaging Zoye from the gym floor.
All FeaturesEvery tool in the Zoye workspace, on one pageWorkflow AutomationsDescribe a rule, Zoye builds and runs itAI NotetakerIt joins the call and turns notes into tasksAgent on WhatsAppRun your whole business from a WhatsApp chatWhatsApp AutomationsAuto-message, qualify and broadcast on WhatsAppFacebook & InstagramComments and ads become leads, answered in seconds
Hand Off the Manual Work
Join the businesses that stopped chasing follow-ups by hand. Set up takes minutes, and you can start today.
From Our Blog
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